My Files

My Files is your private space within Showell. Users can upload and manage their personal files, and save presentations as a PDF.

Introduction to My Files

My Files is a personal area in Showell designed for securely storing and organizing your own contents, such as documents and media files. This feature can be for example useful for items like sales proposals or customized customer materials. By uploading your materials to My Files, you can take advantage of Showell's sharing features and analytics to enhance collaboration and track engagement.

With the Google File Editor feature enabled, you can easily add Google Documents, Sheets, presentations, drawings, and even ready-made templates directly to your My Files. This allows you to conveniently manage all your content in one place.

Aside from your personal uploaded contents, the following is also stored in your My Files:

• Presentations that are saved as a PDF
• The edited version of a document using the Google Drive Editor
• The edited version of a document using the MS Office Editor
• Screen recordings

 

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Showell App

Managing My Files

To access a file or folder in My Files, you can easily click on the file row or its name. This will allow you to open and view your desired content in the Showell App. Read further to discover all the available management options.

1. Access My Files

To access your personal content space called 'My Files', simply navigate to the side menu in the Showell App.

2. Search

To quickly find the file or folder you're looking for, take advantage of the quick search function. Keep in mind that this feature helps you locate the title or name of content in the opened folder, but not its subfolders.

3. Sort and View options

You have the flexibility to arrange the content in your My Files in any order you prefer. The default order can be customized to suit your needs (refer to point 4 for more details).

Additionally, you can change the visual appearance of your My Files by switching between List, small grid, or large grid view modes.

4. Add contents and customize the folder you currently are viewing

'+ Add' button: you can add a variety of items:

• Add folder
• Add Smart Folder
• Upload files - Quick tip: You can also drag and drop your files straight into your My Files
• Add link: You can add a link to a Website, or add a link to Showell contents
• Google Drive options: Add a Google Document, Spreadsheet, Presentation, Drawing or Template

 'Arrange' button : Customize the default order of your files: 

• Once you have activated the 'Arrange' button, simply click and hold the 'drag'-icons that are located next to the folder of file you want to move, then drag them to the desired location. This will be the 'default' order when opening the folder in 'view'-mode.
• For more information: Organize your files

'Settings' button : This will open the settings of the folder you are currently viewing:

• All the way on the top, you can click the '3 dots' to quickly add this folder to collected, Share it, or then rename, copy, move or remove it.
• Edit the folder's basic settings such as Title, Description, Languages and Keywords
• Toggle if the folder should 'Keep on device' and if it's 'Shareable'
• Provide the folder with a Thumbnail
• Change its Filename, and therefore also its link. If you have shared this folder, keep in mind that changing the filename might make the folder inaccessible for the Share receiver.
• Choose if you'd like to 'Hide' this folder. This feature is useful when you want to prevent sensitive information from appearing accidentally during presenting and navigating the Showell App. Enabling this option will remove the folder from search results.
• View the folder Metadata
• Remove the folder

5. File Settings and Options

'Settings' icon : available for every file/folder; This will open its settings:

• All the way on the top, you can click the '3 dots' to quickly add this file or folder to collected, Share, Preview, Download or then rename, copy, move or remove it.
• Edit the file or folder's basic settings such as Title, Description, Languages and Keywords
• Toggle if the file or folder should 'Keep on device' and if it's 'Shareable'
• Provide the file or folder with a Thumbnail
• Change its Filename, and therefore also its link. If you have shared this file or folder, keep in mind that changing the filename might make it inaccessible for the Share receiver.
• Choose if you'd like to 'Hide' this file or folder. This feature is useful when you want to prevent sensitive information from appearing accidentally during presenting and navigating the Showell App. Enabling this option will remove it from search results.
• View the file or folder Metadata
• Remove the file or folder

'3dots' icon: available for every file/folder; This will open its options:

• Quickly add this file or folder to collected, Share, Preview, Download or then rename, copy, move or remove it.

6. Multi-select quick options

By clicking the checkbox next to multiple files and/or folders, you are able to perform mass action on all the selected items:

• Move, Remove or Copy all the selected files
• Share
• By clicking the '3 dots', you will find additional options such as Download and Collect

 

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Showell Admin

Managing My Files

1. In Showell Admin, open the Files tab from the top menu and select My files

2. You can manage your contents the same way as you'd manage any file or folder within Showell Admin:

• Add and organize Folders
• Upload your contents
• Manage your contents