Google Files Editor: Usage Guide

It can be useful to make minor adjustments to your content or to simply create file on the fly. From the Showell app you can open or create Google files, make changes to the document and save the updated version to Showell.

Google Files Editor: Available Options

Once the Google Files editor is activated on your Workspace, you'll unlock additional options:

• Edit as new: This option will open the document with the corresponding Google Files application. Any edits or changes will be saved to Showell in your desired location. (for non-admin users, this will be stored in their My Files).
• Edit in Google Drive: This option will open the document with the corresponding Google Files application. Any edits or changes will overwrite the document within your Showell folder. The analytics of this document will remain the same before and after the edit.
• Sync from Google Drive: If you made adjustments on the Google Drive side, you can sync the changes to the copy you have stored in Showell.
• Add a new Google Document, Sheet, Presentation or Drawing straight in your My Files, or as an Admin, in your entire Workspace. These files can easily be edited afterwards and will also have a copy in your personal Google Drive.
• Add a new file from a Google Template: pre-created templates will give your users the freedom to make well designed documents, with for example company logo and style.

 

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Authorize the connection Between Google Drive and Showell

When using the Google File Editor for the first time, it will ask you to login and authorize the connection between Google Drive and Showell. This only has to be done once.

1. In the Showell App, use any of the available Google File Editor options to enable the authorization

2. Login with your Google account/Workspace and Allow that Showell can access your Google Drive.

• Showell will never view, edit or remove files that you have stored on your Google Drive that are not used in Showell.
• When you edit or create Google Files in Showell, this will automatically sync and store in your Google My Drive.
• Google Files removed from Showell will not be removed from your Google Drive.

3. You're all set up > Click Continue to start editing/creating

 

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Edit Google Files

1. In the Showell App, find the Google File you wish to edit

2. Open the drop-down menu by clicking the 3 dots next to the document name

3. Select 'Edit as new' and choose the location in your My Files, where you'd like to store the edited Google File.

• Ad an Admin, you can also choose a location anywhere in the Workspace

4. Click Save to "folder-name" > Click Open

5. The Google File will now open as a window, a new tab in your browser, or the corresponding Google App

• You have now created a copy of the opened file in your own Google My Drive
• You can make all the edits you'd like
• Changes are instantly saved to your Google My Drive

6. Ready? Navigate back to Showell. Note that you are free to close the Google file window/tab as the changes are automatically saved

7. Within Showell, you'll be informed that the new file is being saved to Showell.

 

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Create, edit and sync Google Files

In your Workspace (as an Admin) or My Files, you have the ability to create new files from scratch or utilize templates that your Showell Administrators have provided. Additionally, you can edit existing files or sync them if you have made changes directly in Google Drive.

Create Google Files

1. In the Showell App, navigate to your My Files

• Ad an Admin, you can also choose a location anywhere in the Workspace

2. Click the '+ Add' button in the top right, and choose to add a Google File:

• New from template: Your Showell Admin has the option to add pre-made, company tailored templates.
• New document
• New spreadsheet
• New presentation (= Google Slide)
• New drawing

3. Give the new file a name and click Continue

4. The Google File will now open as a new window, tab in your browser or corresponding Google App

• You have now created a copy of the opened file in your own Google My Drive
• You can make all the edits you'd like
• Changes are instantly saved to your Google My Drive

5. Ready? Navigate back to Showell. Note that you are free to close the Google file window/tab as the changes are automatically saved

6. Within Showell, you'll be informed that the new file is being saved to Showell.

Edit Google Files

1. In the Showell App, navigate to your My Files and find the Google File you wish to edit

• Ad an Admin, you can also navigate to a location anywhere in the Workspace

2. Open the drop-down menu by clicking the 3 dots next to the document name

3. Select 'Edit in google Drive'.

• This will simply open the file and you are free to make changes. This will not create an additional file.

4. The Google File will now open in a new window, as a tab in your browser or corresponding Google App

• You have now created a copy of the opened file in your own Google My Drive
• You can make all the edits you'd like
• Changes are instantly saved to your Google My Drive

5. Ready? Navigate back to Showell. Note that you are free to close the Google file window/tab as the changes are automatically saved

6. Within Showell, you'll be informed that the edited file is being saved to Showell

Sync from Google Drive

If you've made changes to your Google File in the Google Drive itself, you can sync the changes to Showell.

1. In the Showell App, find the Google File you wish to sync

2. Open the drop-down menu by clicking the 3 dots next to the document name

3. Select 'Sync from Google Drive'