Google Drive Integration: Setup Guide

Connect your Google Drive with Showell and sync your selected content.

Allowlist Showell in your Google Workspace

Before you can start using the Showell Google Drive and Google File Editor integrations, you need to add them to your workspace allowlist. This is important because these integrations require read access to the contents on the user's Drive.

For more in-depth information: Manage third-party app access to Google services & add apps

1. Open and login to your Google Workspace with an Administrator Account

2. In the side menu, go to Security > Access and data control > API controls

3. For Configured apps, click Add app.

4. Choose Client ID

5. Enter the following client ID's and click Search:

• showell-gdrive
• showell-gdrive-editor

6. Point to the app and click Select.

7. Check the boxes for the client IDs that you want to configure and click Select.

8. Select who to configure access for:

• By default, the top organizational unit is selected. Leave this selected to set access for all users in your organization.
• To configure access for specific organizational units, click Select org units, then click + to view your organizational units. Check the desired organizational units, then click Select.

9. Click Continue.

10. Choose the option "Trusted": App can access all Google services (both restricted and unrestricted).

11. Review settings for the Showell app, then click Finish.

 

---

Authorize the connection between Google Drive and Showell

Make sure you have allowlisted Showell in your Google Workspace before authorizing the connection between Google Drive and Showell.

1. Setup a user in Google Drive

• It is recommended to create a separate user in your Google Drive for the integration with Showell. While a personal account can be used, having a unique user specifically for the integration makes it easier to disable the integration by simply removing the integration user. This also helps prevent any accidental movement of personal files to Showell.
• This user will then be used for managing the Showell integration.
• These account credentials can be given to all those in your team to manage the integration. The name of the user account can be for example: 'Company name_Admin'.
• Add read privileges to the this newly created user. This ensures that this user isn't able to modify the content and will only act as a bridge between Google Drive and Showell.

2. Set up a Shared Drive with the right settings

• Make sure the 'Share with people settings' are setup correctly.
• Editors should be able to change permissions and share
• Viewers and commenters should be able to see the option to download, print and copy. If this is unchecked, the files will not be synced to the Showell Workspace.

3. Go to Showell Admin

4. From the top menu, select: Admin > Google Drive

5. Begin authorization by selecting “Authorize by signing in to Google Drive”

6. Login with your Google Drive user credentials

7. Click Next

 

---

Create linkages: Sync your content between Google Drive and Showell

Once the connection has been authorized, you can start syncing your content between Google Drive and Showell.

1. Connect your folder

• When connecting your first folder, you can click 'Connect first folder'
• When connecting a folder later on, click 'Connect folder' in the top right corner

2. A pop-up screen will appear to connect your Google Drive folder to Showell

• Use the arrows to navigate your contents
• Left panel: Choose the Google Drive folder you want to connect
• Right panel: Choose the target destination for this folder in your Showell directory

3. Click OK

 

---

Manage your integration

1. Sync all your linkages, and so your content, at once

2. To fully remove your Google Drive connection: Click Google Drive > Disable Google Drive

3. By clicking the 'Drop-down menu'-button located on the right side of your connected folder, you are able to:

• Remove connection: This will remove the individual linkage
• Disable connection: The linkage is still connected but will not synchronize
• Fetch new or changed files: This will immediately synchronize the individual linkage