Google Drive Integration: Setup Guide

Connect your Google Drive with Showell and sync your selected content.

Allowlist Showell in your Google Workspace

Before you can start using the Showell Google Drive and Google File Editor integrations, you need to add them to your workspace allowlist. This is important because these integrations require read access to the contents on the user's Drive.

For more in-depth information: Manage third-party app access to Google services & add apps

1. Open and login to your Google Workspace with an Administrator Account

2. In the side menu, go to Security > Access and data control > API controls

3. For Configured apps, click Add app.

4. Choose Client ID

5. Enter the following client ID's and click Search:

  • showell-gdrive
  • showell-gdrive-editor

6. Point to the app and click Select.

7. Check the boxes for the client IDs that you want to configure and click Select.

8. Select who to configure access for:

  • By default, the top organizational unit is selected. Leave this selected to set access for all users in your organization.
  • To configure access for specific organizational units, click Select org units, then click + to view your organizational units. Check the desired organizational units, then click Select.

9. Click Continue.

10. Choose the option "Trusted": App can access all Google services (both restricted and unrestricted).

11. Review settings for the Showell app, then click Finish.


Authorize the connection between Google Drive and Showell

Make sure you have allowlisted Showell in your Google Workspace before authorizing the connection between Google Drive and Showell.

1. Setup a user in Google Drive

  • It is recommended to create a separate user in your Google Drive for the integration with Showell. While a personal account can be used, having a unique user specifically for the integration makes it easier to disable the integration by simply removing the integration user. This also helps prevent any accidental movement of personal files to Showell.
  • This user will then be used for managing the Showell integration.
  • These account credentials can be given to all those in your team to manage the integration. The name of the user account can be for example: 'Company name_Admin'.
  • Add read privileges to the this newly created user. This ensures that this user isn't able to modify the content and will only act as a bridge between Google Drive and Showell.

2. Set up a Shared Drive with the right settings

  • Make sure the 'Share with people settings' are setup correctly.
  • Editors should be able to change permissions and share
  • Viewers and commenters should be able to see the option to download, print and copy. If this is unchecked, the files will not be synced to the Showell Workspace.Google drive share settings

3. Go to Showell Admin

4. From the top menu, select: Admin > Google Drive

5. Begin authorization by selecting “Authorize by signing in to Google Drive

6. Login with your Google Drive user credentials

7. Click Next


Create linkages: Sync your content between Google Drive and Showell

Once the connection has been authorized, you can start syncing your content between Google Drive and Showell.

1. Connect your folder

  • When connecting your first folder, you can click 'Connect first folder'
  • When connecting a folder later on, click 'Connect folder' in the top right corner

2. A pop-up screen will appear to connect your Google Drive folder to Showell

  • Use the arrows to navigate your contents
  • Left panel: Choose the Google Drive folder you want to connect
  • Right panel: Choose the target destination for this folder in your Showell directory

3. Click OK


Manage your integration

drop-down menu button with Google Drive

1. Check the status of your linkages by refreshing them. Running linkages can be monitored using this feature to see if they have been completed. This will not fetch new or changed files.

2. To fully remove your Google Drive connection: Click Google Drive > Disable Google Drive

3. By clicking the 'Drop-down menu'-button located on the right side of your connected folder, you are able to:

  • Remove connection: This will remove the individual linkage
  • Disable connection: The linkage is still connected but will not synchronize
  • Fetch new or changed files: This will immediately synchronize the individual linkage



How do I activate the Google Drive integration on my Showell Workspace?

If you are interested in learning more about the integration between Showell and Google Drive, you can find additional information:

Is my content automatically synchronized?

By default, the Google Drive integration in Showell automatically syncs every hour. However, if you have a large amount of content that needs to be synced, it is recommended to adjust the sync interval. If you would like to change this to for example daily or weekly, please reach out to Showell Support for assistance.

Can I connect my Google Drive integration to multiple Showell Workspaces?

If you want to connect the same Google Drive account to different Showell Workspaces, we recommend creating separate Google Drive users for each Workspace. For example, you can have and On the Showell side, you can establish the connection using just one Showell User Account.

Can I have multiple DAM/Cloud integrations on one Showell Workspace?

Yes, you can sync contents from multiple integrations at the same time.

Is there a file size limitation?

A single file cannot exceed 6GB. However, this limit is rarely reached unless you are dealing with multi-file zip archives or lengthy 4k uncompressed movies. So, there is no need to worry about exceeding the size limit for most standard files.

Do I need a Google Workspace to integrate with Showell?

Yes, it is necessary to add Showell to your allowlist on the Google Workspace side, as it is a requirement for the integration to work properly.

What happens to all my Showell Presentations and Shares when I update a file?


🔔 Troubleshooting


I am unable to sync content, or syncing fails

It might be so that the authorization is revoked from the Google Drive side. Therefore you will have to re-authorize. Contact Showell Support for further instructions.

I cannot limit my users' read privileges in Google Drive

If it's not possible to limit the user's read privileges in Google Drive, Showell can make these limitations on our end. Please contact Showell Support with your request and we will help you further.

Reconnect Showell and Dropbox after a previous connection has been established or accidentally deleted.

1. Open your Google Drive account

2. Go to Settings > Manage Apps

3. Search for 'Showell GDrive Connector'

4. Click Options > Disconnect from DriveGoogle Drive app settings

5. A confirmation pop-up will appear, click Disconnect to confirm
disconnect the showell GDrive connector in Google Drive

6. Follow the same authorization steps, to establish the connection between Google Drive and Showell again.