Who is this for?
👤 Users (My Files) and Administrators
👁️🗨️ Available for all plans
In this article
How to enable or disable file and folder sharing permissions
How to enable or disable file and folder sharing permissions
- In the Showell App for Web, Open 'Edit'-Mode and navigate to the file or folder you want to toggle file sharing permissions ON or OFF
- Open the folder or file's settings, by clicking the 'settings'-icon
- Toggle 'Shareable' ON or OFF
- Click Save
Manage multiple files simultaneously
When you choose multiple files by ticking the checkbox next to them, you can easily apply actions to all the chosen items at once. This feature allows you to set the share-ability option for multiple documents simultaneously.
Once the checkboxes are ticked, you'll see managing options at the bottom of your screen. Click the 3 dots and choose 'Modify Properties' > Toggle 'Shareable' ON or OFF > 'Save'.
For more information: Manage your Contents
💡 FAQ
Why shouldn’t I allow all files and folders to be shared?
If your workspace contains sensitive materials, it’s important to control what can be shared. Even if content is visible to users, you may want to prevent it from being shared externally by mistake.
Allowing all files to be shared can increase the risk of sensitive information being distributed unintentionally. With folders, this risk is even higher, as sharing a folder can expose multiple files at once - including any content added later.
Restricting sharing helps ensure that only the right content is shared and prevents unintended downloads or distribution outside your organization.
Additionally, files that you don't allow to be shared cannot be downloaded by your users.
Are files and folders shareable by default?
By default, files are shareable and folders are not. However, your admin can enable or restrict sharing for both files and folders.
When a folder is shared, any changes to its contents (such as adding or removing files) are automatically reflected in the Share, without notifying the Share creator.
Folders created in My Files are typically shareable by default, as the user has full control over their content.