Private and Hidden Content

Private vs Hidden

As an administrator, you may need to upload sensitive materials or content that should not be accessible to Workspace users. To protect these materials, you have the option to either hide them or make them as private.

It is recommended to familiarize yourself with the Showell User Roles and Group Privileges in order to fully understand the distinctions between Private and Hidden:

• A Guide to Roles and Privileges

Private

You are able to make Folders and Files Private. Private means that there is no General access for anyone in the Workspace, nor have Group Privileges been set.

• Only Administrators and the contents Owner can find, view and edit the file/folder from both Showell App and Showell Admin.

Hidden

You can also choose to hide Folders or individual Files.

• Only Administrators and the contents Owner can edit the file/folder from both Showell App for Web and Showell Admin. However, just like users, they are unable to find or view the contents from the Showell App in View mode.
• Users with restricted Access to Showell Admin that have the right group privileges will be able to find and edit the hidden file/folder from the Showell Admin platform.

How to make contents Private

1. In the Showell App for Web, Open 'Edit'-Mode and navigate to the content you would like to make private
2. Open the folder or file settings
3. In the 'Access (owner & groups)' area, click Edit
4. At 'General access', make sure Everyone at Acme Universal has No access
5. At 'Groups', make sure no groups are added
6. Click Save to apply the changes

How to make contents Hidden

1. In the Showell App for Web, Open 'Edit'-Mode and navigate to the content you would like to make hidden
2. Open the folder or file settings
3. In the 'Filename & Link' area, toggle Hidden ON
4. Click Save to apply the changes