My Files

Introduction to My Files

My Files is a personal area in Showell designed for securely storing and organizing your own contents, such as documents and media files. This feature can be for example useful for items like sales proposals or customized customer materials. By uploading your materials to My Files, you can take advantage of Showell's sharing features and analytics to enhance collaboration and track engagement.

With Microsoft or Google file Editor enabled, you can easily add Documents, Sheets, presentations, drawings, and even ready-made templates directly to your My Files. This allows you to conveniently manage all your content in one place.

Aside from your personal uploaded, created or edited contents, screen recordings are also stored in your My Files.

 

---

 

Managing My Files

To access a file or folder in My Files, you can easily click on the file row or its name. This will allow you to open and view your desired content in the Showell App. Read further to discover all the available management options.

1. Access My Files

To access your personal content space called 'My Files', simply navigate to the side menu in the Showell App.

2. Search

To quickly find the file or folder you're looking for, take advantage of the quick search function. Keep in mind that this feature helps you locate the title or name of content in the opened folder, but not its subfolders.

3. Sort and View options

You have the flexibility to arrange the content in your My Files in any order you prefer. The default order can be customized to suit your needs (refer to point 4 for more details).

Additionally, you can change the visual appearance of your My Files by switching between List, small grid, or large grid view modes.

4. Add contents and customize the folder you currently are viewing

'+ Add' button: you can add a variety of items:

• Add folder
• Add Smart Folder
• Upload files - Quick tip: You can also drag and drop your files straight into your My Files
• Add link: You can add a link to a Website, or add a link to Showell contents

 'Arrange' button : Customize the default order of your files: 

• Once you have activated the 'Arrange' button, simply click and hold the 'drag'-icons that are located next to the folder of file you want to move, then drag them to the desired location. This will be the 'default' order when opening the folder in 'view'-mode.
• For more information: Organize your files

'Settings' button : This will open the settings of the folder you are currently viewing:

• All the way on the top, you can click the '3 dots' to quickly add this folder to collected, Share it, or then rename, copy, move or remove it.
• Edit the folder's basic settings such as Title, Description, Languages and Keywords
• Toggle if the folder should 'Keep on device' and if it's 'Shareable'
• Provide the folder with a Thumbnail
• Change its Filename, and therefore also its link. If you have shared this folder, keep in mind that changing the filename might make the folder inaccessible for the Share receiver.
• Choose if you'd like to 'Hide' this folder. This feature is useful when you want to prevent sensitive information from appearing accidentally during presenting and navigating the Showell App. Enabling this option will remove the folder from search results.
• View the folder Metadata
• Remove the folder

5. File Settings and Options

'Settings' icon : available for every file/folder; This will open its settings:

• All the way on the top, you can click the '3 dots' to quickly add this file or folder to collected, Share, Preview, Download or then rename, copy, move or remove it.
• Edit the file or folder's basic settings such as Title, Description, Languages and Keywords
• Toggle if the file or folder should 'Keep on device' and if it's 'Shareable'
• Provide the file or folder with a Thumbnail
• Change its Filename, and therefore also its link. If you have shared this file or folder, keep in mind that changing the filename might make it inaccessible for the Share receiver.
• Choose if you'd like to 'Hide' this file or folder. This feature is useful when you want to prevent sensitive information from appearing accidentally during presenting and navigating the Showell App. Enabling this option will remove it from search results.
• View the file or folder Metadata
• Remove the file or folder

'3dots' icon: available for every file/folder; This will open its options:

• Quickly add this file or folder to collected, Share, Preview, Download or then rename, copy, move or remove it.

6. Multi-select quick options

By clicking the checkbox next to multiple files and/or folders, you are able to perform mass action on all the selected items:

• Move, Remove or Copy all the selected files
• Share
• By clicking the '3 dots', you will find additional options such as Download and Collect

 

---

 

My Files: Google and Microsoft File Editors

Depending on the enabled features for your Workspace, you can find additional Google or Microsoft File Editor options in your My Files.

Any Google/Microsoft file that is stored in your My Files, will also be stored and synced in your personal Google/Microsoft account. 

To access the features mentioned below, you must link your Google/Microsoft account to Showell. Only upon your first time using these features you'll need to authorize the connection.

Google File Editor

For more information, visit Google File Editor: Usage Guide

• Create Google Documents, Spreadsheets, Presentations, Drawings and templates directly into your My Files. Achieve this by clicking the '+ Add' button, and selecting the desired file.
• Edit any Google File that has been created in your My Files, or uploaded to your Workspace, by clicking its '3 dots' and selecting the 'Edit in Google Drive' option.
  
  • When you edit a file that is uploaded to your workspace (not in My Files), you will automatically create a copy of the edited file to your My Files. This ensures the original remains untouched.
  • You can create copies of new or edited files by clicking its '3 dots' and selecting the 'Edit as new' option.
• Sync any change you've made on the Google Drive side, directly to the file in your My Files by clicking its '3 dots' and selecting the 'Sync from Google Drive' option.

Microsoft 365 Office Editor

For more information, visit Microsoft 365 Office Editor: Information Guide

• Create an Office Word, Excel or Powerpoint file directly into your My Files. Achieve this by clicking the '+ Add' button, and selecting the desired file.
• Edit any Office File that has been created in your My Files, by clicking its '3 dots' and selecting the 'Edit in Microsoft 365' option.
  
  • You can create copies of new or edited files by clicking its '3 dots' and selecting the 'Edit as new' option.
• Sync any change you've made on the Microsoft side, directly to the file in your My Files by clicking its '3 dots' and selecting the 'Sync from Microsoft 365' option.