Workspace General Preferences

Workspace General Preferences

Access your General preferences:

1. Open the Showell App for Web

2. From the side menu, click on Admin > General preferences.

Basic info

Organization: This is the name of your company and Showell Workspace

Country: Your company's location

User invitations

Custom terms of service link (URL): You have the option to include your company's 'terms of service' in Showell. This allows you to add a link to the terms of service with every user invitation. By doing this, the invitee will be required to accept the terms before joining the Workspace.

Sharing

Messaging availability: Choose whether messaging can be enabled for shares, allowing recipients to communicate directly in the Digital Sales Room (Share Link).

• Enabled by default: The messaging feature is activated and enabled by default for all shares but can be disabled by users for individual shares
• Disabled by default: The messaging feature is activated and disabled by default for all shares but can be enabled by users for individual shares
• Unavailable: The messaging feature is not activated, and cannot be used with Shares

Share expiration: Change the default expire date for your shares

Allow shared files to be downloadable by default: Enabling this option ensures that all shared files are automatically downloadable for your customers from the Digital Sales Room. Remember, you can still choose to disable this feature for individual shares if needed.

Files

Enable file Edit Mode for:

• Admins (default): This ensures that only Administrators of the Workspace can edit and manage content in the Workspace
• All Users: When a Group has been provided with 'Edit' rights to a folder or file, the Group Users will be able to access 'Edit'-mode, and manage the content utilizing the Showell App for Web. For more information: Set Group Privileges to your Contents

Download / Save file to device:

• Disabled: Users are not able to download any of the Workspace files to their own device*
• Enabled with restricted access: Users can download Workspace files, but the options are more hidden to make it less straightforward*
• Enabled with easy access: Users can download the Workspace files to their device.

*Users can still download files that cannot be presented in Showell.

Open in:

• Disabled: Users are not able to use the 'Open in' function to open files on their device*
• Enabled with restricted access: Users can use the 'Open in' function for files, but the options are more hidden to make it less straightforward*
• Enabled with easy access: Users can use the 'Open in' function for files

*Users can still use 'Open in' with files that cannot be presented in Showell.

Experimental

Enable SSO invitations: If your company has set up SSO, this setting will allow you to invite your company users to the Workspace. If you decide to do so:

1. First make sure you have added the users on the SSO side
2. With the SSO invitations enabled: send out an invitation to those users
3. The users will receive an email with link. Opening the link allows them to sign in with their email and access the Workspace. This comes with the added benefit that you, the Admin, can see who has accepted the invite.

Save-button

In the page footer, make sure to click 'Save changes' after you've made changes to any settings