Workspace General Preferences
As an administrator, you have the ability to check or edit the Workspaces details and settings.
Workspace General Preferences
Access your General preferences:
1. Open the Showell App for Web
2. From the side menu, click on Admin > General preferences.
Basic info
Organization: This is the name of your company and Showell Workspace
Country: Your company's location
User invitations
Custom terms of service link (URL): You have the option to include your company's 'terms of service' in Showell. This allows you to add a link to the terms of service with every user invitation. By doing this, the invitee will be required to accept the terms before joining the Workspace.
Sharing
Messaging availability: Choose whether messaging can be enabled for shares, allowing recipients to communicate directly in the Digital Sales Room (Share Link).
- Enabled by default: The messaging feature is activated and enabled by default for all shares but can be disabled by users for individual shares
- Disabled by default: The messaging feature is activated and disabled by default for all shares but can be enabled by users for individual shares
- Unavailable: The messaging feature is not activated, and cannot be used with Shares
Share expiration: Change the default expire date for your shares
Allow shared files to be downloadable by default: Enabling this option ensures that all shared files are automatically downloadable for your customers from the Digital Sales Room. Remember, you can still choose to disable this feature for individual shares if needed.
Files
Enable file Edit Mode for:
- Admins (default): This ensures that only Administrators of the Workspace can edit and manage content in the Workspace
- All Users: When a Group has been provided with 'Edit' rights to a folder or file, the Group Users will be able to access 'Edit'-mode, and manage the content utilizing the Showell App for Web. For more information: Set Group Privileges to your Contents
Download / Save file to device:
- Disabled: Users are not able to download any of the Workspace files to their own device*
- Enabled with restricted access: Users can download Workspace files, but the options are more hidden to make it less straightforward*
- Enabled with easy access: Users can download the Workspace files to their device.
*Users can still download files that cannot be presented in Showell.
Open in:
- Disabled: Users are not able to use the 'Open in' function to open files on their device*
- Enabled with restricted access: Users can use the 'Open in' function for files, but the options are more hidden to make it less straightforward*
- Enabled with easy access: Users can use the 'Open in' function for files
*Users can still use 'Open in' with files that cannot be presented in Showell.
Experimental
Enable SSO invitations: If your company has set up SSO, this setting will allow you to invite your company users to the Workspace. If you decide to do so:
- First make sure you have added the users on the SSO side
- With the SSO invitations enabled: send out an invitation to those users
- The users will receive an email with link. Opening the link allows them to sign in with their email and access the Workspace. This comes with the added benefit that you, the Admin, can see who has accepted the invite.
Save-button
In the page footer, make sure to click 'Save changes' after you've made changes to any settings
💡 FAQ
How does the size of my Workspace impact the users within the Workspace?
Showell ensures that all of your content is accessible offline through the Showell Native Apps on Windows, iOS, and Android devices. Keep in mind that depending on the content in your Showell Workspace, it may take up a significant amount of storage on your users' devices. To manage this, you can utilize the 'Keep on Device' option, which allows you to select which content is downloaded to the device. To learn more about this feature, please refer to the 'Keep on Device' help center article.