Workspace General Preferences

As an administrator, you have the ability to check or edit the Workspaces details and settings.

Workspace General Preferences

Access your General preferences:

1. Open the Showell App for Web

2. From the side menu, click on Admin > General preferences.

Basic info

Organization: This is the name of your company and Showell Workspace

Country: Your company's location

User invitations

Custom terms of service link (URL): You have the option to include your company's 'terms of service' in Showell. This allows you to add a link to the terms of service with every user invitation. By doing this, the invitee will be required to accept the terms before joining the Workspace.

Sharing

Messaging availability: Choose whether messaging can be enabled for shares, allowing recipients to communicate directly in the Digital Sales Room (Share Link).

• Enabled by default: The messaging feature is activated and enabled by default for all shares but can be disabled by users for individual shares
• Disabled by default: The messaging feature is activated and disabled by default for all shares but can be enabled by users for individual shares
• Unavailable: The messaging feature is not activated, and cannot be used with Shares

Share expiration: Change the default expire date for your shares

Allow shared files to be downloadable by default: Enabling this option ensures that all shared files are automatically downloadable for your customers from the Digital Sales Room. Remember, you can still choose to disable this feature for individual shares if needed.

Files

Enable file Edit Mode for:

• Admins (default): This ensures that only Administrators of the Workspace can edit and manage content in the Workspace
• All Users: When a Group has been provided with 'Edit' rights to a folder or file, the Group Users will be able to access 'Edit'-mode, and manage the content utilizing the Showell App for Web. For more information: Set Group Privileges to your Contents

Download / Save file to device:

• Disabled: Users are not able to download any of the Workspace files to their own device*
• Enabled with restricted access: Users can download Workspace files, but the options are more hidden to make it less straightforward*
• Enabled with easy access: Users can download the Workspace files to their device.

*Users can still download files that cannot be presented in Showell.

Open in:

• Disabled: Users are not able to use the 'Open in' function to open files on their device*
• Enabled with restricted access: Users can use the 'Open in' function for files, but the options are more hidden to make it less straightforward*
• Enabled with easy access: Users can use the 'Open in' function for files

*Users can still use 'Open in' with files that cannot be presented in Showell.

Experimental

Enable SSO invitations: If your company has set up SSO, this setting will allow you to invite your company users to the Workspace. If you decide to do so:

1. First make sure you have added the users on the SSO side
2. With the SSO invitations enabled: send out an invitation to those users
3. The users will receive an email with link. Opening the link allows them to sign in with their email and access the Workspace. This comes with the added benefit that you, the Admin, can see who has accepted the invite.

Save-button

In the page footer, make sure to click 'Save changes' after you've made changes to any settings

 

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Showell Admin: Workspace Settings

To access the Workspace Settings in Showell Admin, follow these simple steps:

Open Showell Admin and click on your username in the top right corner of the top menu. Then, select "Workspace settings" from the drop-down menu. From there, you will be able to adjust multiple options for your Workspace.

1. Settings overview

Organization: This is the name of your company and Showell Workspace

City: Your company's location

Country: Your company's location

Phone number: Your company's phone number

Description: Write a brief description of what your company is about

Custom terms of service URL: You have the option to include your company's 'terms of service' in Showell. This allows you to add a link to the terms of service with every user invitation. By doing this, the invitee will be required to accept the terms before joining the Workspace.

Share expiration: Change the default expire date for your shares

Logo: Add your company's logo

Theme Color: Add your company's color

Web App Hostname: Here you can configure your Custom Domain

Save changes (2): After changing your settings, make sure to always save your changes

3. Workspace details

Size: The size of all your content combined on your Workspace.

Created: Creation date of the Workspace

Last modified: The last time an adjustment was made to the Workspace

Users: Total amount of users that have this Workspace as their Home Workspace

Licenses (Used/Total): Used licenses also equals the amount of total users on the Workspace. Total licenses refers to the maximum amount of licenses on the Workspace.

Subscriptions: Current active subscription plans on the Workspace.

4. Features List

In this section, you will find a comprehensive list of optional features available in Showell. These features can be toggled on or off based on your preferences. To learn more about each feature, simply click on 'Learn more' and you will be redirected to the corresponding help center article. If you would like to activate or deactivate any of these features, please feel free to contact us for assistance.