Share Collaboration and Ownership

Learn how easy collaboration with a Share can streamline teamwork and keep everyone on the same page!

Share Collaboration

You have the ability to invite other users from your Workspace to collaborate on your Share. These collaborators can view the contents and analytics data directly within the Showell App. Additionally, you can grant them editing privileges, allowing for a more interactive and collaborative experience.

Adding collaborators to your Share

You can add users to collaborate when creating or managing an existing Share.

With creating a Share:

• Create the new Share
• Scroll down to find the 'Team collaborators' section
• Add users and choose if they have view or edit rights
• Hit the 'Share' button

With Managing an existing Share:

• Open the existing Share
• Click the 'Preferences'-tab and scroll down to find the 'Access' section
• Add users and choose if they have view or edit rights
• Click the 'Save' button

Share Collaboration Privileges

Owner:

When you create a Share, you automatically become its owner, granting you complete control over its contents.

• It's important to note that all shared items must be accessible to the owner; if the owner does not have access to a particular file, that file will be excluded from the Share.
• Currently, only the owner receives email notifications related to the Share, such as alerts when someone opens it.

Additionally, you have the flexibility to designate another user as the Share owner while retaining either editing or viewing rights for yourself. This capability is especially beneficial when you wish to prepare a Share for someone else or if you need another user to manage the Share in your absence.

View privileges:

If you or your colleague have View rights for a Share, you can view its details and analytics in the Showell App, but cannot make any changes.

Edit privileges:

If you or your colleague have Edit rights for a Share, you can manage its contents, details and analytics in the Showell App.

File Privileges:

When you create a Share that includes personal files, such as those stored in your My Files or any presentations you have created, or if it contains files within the Workspace that other collaborators cannot access, you will receive a notification stating: "Share contains items that are not accessible by all collaborators."

How to resolve this?
You can grant access privileges to specific files, allowing your collaborators to view or access them from your Share within the Showell App. To do this, simply click on 'Update access' next to the file, whether you are creating a new Share or managing an existing one.

Possible Scenarios:

You are a User or Admin, and your Share includes items from "My Files" or presentations you've created:

• You can grant collaborators access to these files or presentations.

You are a User, and your Share includes items from the Workspace that collaborators don’t have access to:

• You cannot grant access to these files. Collaborators will see a warning message next to the file in the Share.

You are an Admin, and your Share includes items from the Workspace that collaborators don’t have access to:

• You can grant access to these files. Collaborators will then be able to access and view them in the Showell Workspace or find them using the search feature.

Additional Admin options

As an Administrator, you have the authority to access and analyze all the shares created by all users.

View shares of all or selected users